Ultimate Summer Hydration Guide

1. Why Summer Hydration Matters for Productivity

Summer heat isn’t just uncomfortable—it can silently eat into productivity. Even mild dehydration (just 1–2% fluid loss) can cause:

Reduced focus and slower decision-making
Increased fatigue and irritability
More breaks and downtime

The fix: An accessible hydration station that keeps cold, clean water within arm’s reach. Pair with coffee options to keep mornings sharp and afternoons energised.

2. Choosing the Right Cooler or Machine

Water Coolers

Bottled Water Coolers – Great for flexible placement; ideal for smaller teams.
Plumbed-in Water Coolers – No bottle changes, unlimited supply, eco-friendly option.

Coffee Machines

Bean-to-Cup Machines – Premium feel, great for client-facing spaces.
Flavia or Klix Machines – Lower maintenance, quick and consistent output.

Tip: Place machines in high-traffic areas to encourage more frequent hydration.

3. Installation Tips for Maximum Efficiency

Keep it cool

Position water coolers away from direct sunlight to maintain cold temperature.

Proximity counts

Install units within 10–15 metres of work areas to encourage people to drink more.

Power & plumbing check

For plumbed-in options, ensure access to a mains water supply and electrical socket.

Accessibility

Keep height, reach, and cup storage in mind for all team members.

4. Auto-Refill & Maintenance Best Practices

Auto-refill schedules

Avoid emergency runs for bottled water—plan your water deliveries based on team size and season.

Filter changes

For plumbed-in coolers, replace filters every 6 months for best taste and hygiene.

Cleaning routine

Wipe down surfaces daily and deep-clean drip trays weekly.

Coffee care

Descale coffee machines regularly to prevent build-up and preserve flavour.

5. Cost Calculator — How to Budget for Hydration

Step 1: Estimate daily consumption per person (average is 1.5–2 litres of water).
Step 2: Multiply by team size and working days.
Step 3: Compare bottled vs plumbed-in water costs, factoring in delivery fees, bottle storage, and maintenance.

6. Extra Ways to Boost Hydration Habits

Provide reusable cups or bottles—staff drink more when they have one handy.
Add fruit infusions like lemon, cucumber, or mint for a refreshing twist.
Use reminder signage in communal areas (“Refill your bottle—refresh your brain”).
Combine hydration with wellness challenges—track water intake and reward teams.

7. Your Summer Hydration Checklist

✅ Cooler or coffee machine installed in optimal location
✅ Auto-refill or plumbed-in supply set up
✅ Filters scheduled for change
✅ Team cups/bottles available
✅ Hydration reminders in place

Stay Cool, Stay Productive

The right hydration setup keeps energy levels high, reduces downtime, and boosts morale, without breaking the budget.

Want a tailored hydration plan for your workspace? Get a free quote from Eden Springs today.